Thank you for your interest in supplying gold to our Company.

As a regulated precious metals trading company based in the United Arab Emirates (UAE), we are committed to conducting business in accordance with applicable UAE laws, international banking standards, Anti-Money Laundering (AML) regulations, Counter Terrorism Financing (CFT) requirements, and internationally recognised responsible sourcing principles.

Before entering into any gold purchase transaction, every supplier must successfully complete our Supplier Onboarding and Due Diligence Process. This enables us to establish a transparent, compliant and efficient business relationship while ensuring that all transactions can be supported by our banking partners, customs authorities, refiners and regulatory obligations.

This document outlines the onboarding process, commercial requirements and documentation that prospective suppliers should be prepared to provide.

2. Supplier Onboarding Process

The onboarding process consists of the following stages:
Stage 1: Supplier Due Diligence (KYC & Compliance)
Stage 2: Responsible Sourcing Assessment
Stage 3: Commercial Negotiation
Stage 4: Execution of Sale and Purchase Agreement (SPA)
Stage 5: Shipment Documentation Review
Stage 6: Shipment to Dubai|
Stage 7: Independent Assay
Stage 8: Final Settlement

3. Stage 1 – Supplier Due Diligence (KYC & Compliance)

To comply with UAE regulatory requirements and international banking standards, all prospective suppliers are required to undergo Know Your Customer (KYC) and Compliance verification.

The following documents are generally required.

A. Corporate Documents

• Certificate of Incorporation
• Commercial Registration Certificate
• Valid Business Licence
• Tax Registration Certificate (if applicable)
• Memorandum and Articles of Association
• Company Profile
• Organisational Structure
• Shareholding Structure
• Register of Directors
• Register of Shareholders
• Ultimate Beneficial Ownership (UBO) Declaration
• Board Resolution authorising the sale of gold
• List of Authorised Signatories

B. Identification Documents

For all Directors, Ultimate Beneficial Owners and authorised representatives:

• Passport copy
• National Identity Card (where applicable)
• Proof of residential address
• Specimen Signature

C. Banking Information

• Bank account confirmation letter
• Bank reference letter (where available)
• Official bank account details for receipt of payments
• Confirmation that payments will only be accepted into the supplier’s own bank account
• Payments to third-party bank accounts are not accepted.

D. Regulatory Authorisations

Where applicable, suppliers should provide copies of:

• Mining Licence
• Gold Trading Licence
• Refinery Licence
• Export Licence
• Government authorisation to export gold
• Customs registration
• Any other permits required under local law

E. Compliance Screening

As part of our onboarding process, the Company will conduct independent verification including:

• Business verification
• Beneficial ownership verification
• Politically Exposed Person (PEP) screening
• International sanctions screening
• Adverse media screening
• Regulatory compliance review
• Additional information may be requested where necessary.

4. Stage 2 – Responsible Sourcing & Supply Chain Verification

Our Company is committed to sourcing gold from legitimate and responsible sources.
Suppliers are expected to demonstrate transparency regarding the origin of the gold and the supply chain.

Information requested may include:

• Country of Origin
• Mine of Origin
• Mining Licence
• Mine ownership details
• Production records
• Export authorisation
• Chain of custody
• Previous refining history (if applicable)

5. Supplier Risk Assessment

Following receipt of the required documentation, our Compliance Department will conduct a risk assessment based on factors including:

• Country risk
• Regulatory environment
• Responsible sourcing considerations
• Business profile
• Ownership structure
• Banking information
• Transaction profile
• Supply chain transparency
• Where gold is sourced through aggregators or intermediaries, the supply chain should be clearly identified.
• Where necessary, additional supporting documentation or clarification may be requested before onboarding can be completed.

6. Commercial Documentation

Once the supplier has successfully completed onboarding, the commercial phase may commence.
The following documents will normally form part of each transaction.

A. Sale and Purchase Agreement (SPA)
A Sale and Purchase Agreement will be executed prior to shipment and will include, amongst other matters:

• Product description
• Quantity
• Expected purity
• Pricing formula
• Settlement methodology
• Delivery terms
• Incoterms
• Assay procedure
• Payment terms
• Insurance responsibilities
• Governing law
• Dispute resolution

B. Commercial Invoice
The supplier shall issue a Commercial Invoice containing:

• Supplier details
• Buyer details
• Invoice number
• Date
• Description of goods
• Quantity
• Estimated purity
• Gross weight
• Provisional value
• Shipment reference

C. Packing List

• The Packing List should include:
• Number of packages
• Package identification
• Gross weight
• Net weight
• Seal numbers (where applicable)

D. Export Documentation
Depending on the country of export, the supplier may be required to provide:

• Export Permit
• Export Licence
• Customs Export Declaration
• Certificate of Origin
• Assay Certificate
• Refinery Certificate (if applicable)
• Air Waybill (AWB)
• Cargo Manifest
• Insurance Certificate
• Any government approvals required for export

The supplier remains responsible for ensuring compliance with all export laws and regulations applicable in the country of origin.

7. Shipment Procedure

Upon execution of the SPA and completion of export formalities:

• Shipment shall be arranged in accordance with the agreed Incoterms.
• Copies of all shipping documents shall be provided to the Buyer before cargo arrival.
• Original documents shall accompany the shipment where required.

8. Receipt and Independent Assay

Upon arrival in Dubai:

• The shipment will be received under secure procedures.
• The gold will be delivered to the Buyer’s designated refinery or independent assayer.
• The refinery will conduct an independent assay to determine:
  • Gross Weight
  • Fine Gold Content
  • Purity
  • Recoverable Metal

The independent refinery assay shall constitute the final basis for commercial settlement, unless otherwise agreed in writing in the SPA.

9. Final Settlement & Payment

Following completion of the independent assay:

1. The Buyer will review the final assay report.
2. Final payable fine gold content will be calculated in accordance with the SPA.
3. The purchase price will be determined using the agreed pricing formula.
4. Payment will be remitted to the supplier’s approved bank account.

Settlement will be made only after:

• Successful receipt of the shipment.
• Completion of the independent assay.
• Verification of all commercial documents.
• Completion of internal compliance checks.
• Satisfaction of banking and regulatory requirements.

10. Ongoing Compliance

Approved suppliers may be requested to periodically update:

• Corporate documents
• Business licences
• Banking information
• Shareholding information
• Beneficial ownership information
• Export licences
• Responsible sourcing documentation

Failure to provide updated information may result in suspension of trading until compliance requirements have been satisfied.

11. Commitment to Long-Term Partnership

Our objective is to establish long-term, transparent and mutually beneficial relationships with reputable gold producers, mining companies, refiners, authorised exporters and government entities.

By maintaining high standards of compliance, responsible sourcing and commercial transparency, we seek to ensure that every transaction can be completed efficiently while meeting the expectations of regulators, financial institutions and international counterparties.

We appreciate your cooperation throughout the onboarding process and look forward to building a successful and enduring business relationship.